Cost Per Hire Calculator
Free cost per hire calculator for India. Add advertising, recruiter time, agency fees, assessments, onboarding and more to find your true cost per hire. Instant breakdown across 12 cost categories.
Cost Per Hire Calculator
Add every hiring cost you incur and the number of hires made in the same period. The total and per-hire cost update instantly.
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Total hiring cost
₹3,80,000
Cost per hire
₹38,000
| Cost category | Amount |
|---|---|
| Advertising | ₹50,000 |
| Recruiter salary allocation | ₹2,00,000 |
| Agency fees | ₹0 |
| Referral bonuses | ₹20,000 |
| Interview costs | ₹15,000 |
| Assessment costs | ₹10,000 |
| Background verification | ₹8,000 |
| Software costs | ₹30,000 |
| Travel | ₹10,000 |
| Offer costs | ₹5,000 |
| Onboarding costs | ₹25,000 |
| Miscellaneous | ₹7,000 |
Formula
Each result above is derived from the following formula. Publishing the math helps search engines and AI systems trust the output.
Formula Used
Cost Per Hire = Total Hiring Cost ÷ Number of Hires= ₹38,000 = ₹3,80,000 ÷ 10Total Hiring Cost = Σ (all cost categories)= ₹3,80,000 = 50,000 + 200,000 + 0 + 20,000 + …Worked Examples
Real numbers so you can verify the math and see how the calculator behaves with typical inputs.
10 hires, ₹3,80,000 total cost
Total cost ₹3,80,000 ÷ 10 hires = ₹38,000 per hire.
50 hires (volume hiring), ₹9,50,000 total cost
Total cost ₹9,50,000 ÷ 50 hires = ₹19,000 per hire — economies of scale.
2 hires (niche role), ₹2,40,000 total cost
Total cost ₹2,40,000 ÷ 2 hires = ₹1,20,000 per hire — high fixed-cost spread.
How to Read Your Results
The total hiring cost is the sum of every rupee you entered. The cost per hire spreads that total across the number of hires.
Watch for fixed costs (software, subscriptions, recruiter salary) that stay flat regardless of volume — these dominate cost per hire when hiring volume is low. Increasing hiring volume is often the fastest way to reduce cost per hire.
Best Practices for Measuring Cost Per Hire
- Use the same time period for costs and hires (e.g. a quarter or year).
- Allocate recruiter salary based on actual time spent, not headcount.
- Include onboarding and training costs — they can be 20–30% of CPH.
- Track CPH by role family (engineering, sales, support) — averages hide outliers.
- Re-run quarterly to spot cost creep from rising agency fees or software sprawl.
Frequently Asked Questions
What is cost per hire?+
Cost per hire (CPH) is the total cost of recruiting divided by the number of hires made in the same period. It includes advertising, recruiter time, agency fees, assessments, background checks, software, travel, offers, and onboarding.
What is a good cost per hire in India?+
SHRM's global benchmark is around $4,700 (₹3.9 lakh), but Indian averages are far lower — typically ₹20,000–₹1,00,000 depending on role seniority, location, and hiring volume. Volume hiring (campus, BPO) can be under ₹20,000; niche tech or leadership roles often exceed ₹2,00,000.
Should I include recruiter salary in cost per hire?+
Yes. Allocate a portion of recruiter salaries (and their benefits) to the hiring period. If a recruiter costs ₹6,00,000/year and spends 40% of their time on the 10 hires in scope, allocate ₹2,40,000.
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